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Blackboard Learn - Organization Management for Facilitators

Modified on: Thu, Feb 13 2025 3:53 PM

The information in this article highlights Blackboard Learn access for users with a Facilitator role in an organization at California Baptist University. Blackboard as an educational tool is provided and supported by Information Technology Services in partnership with the Teaching and Learning Center. 


If you have additional unanswered questions, please contact the Help Desk using any of the following methods:

  • Phone: (951) 343-4444

  • Email:  helpdesk@calbaptist.edu

  • In-Person: James 160

  • Hours: 8:00am-5:00pm (Monday - Friday)


Access Overview


An organization is similar to a course, but is generally self-managed, and does not revolve around a particular academic semester or session. Facilitators are effectively 'Instructors' and have the ability to enroll both participants and other facilitators. Facilitators may access the following areas of an organization in Blackboard Learn in a read/write capacity: 


Access Area

Instructions

Suggested Uses

Additional Information

Organization

  1. In the left-hand navigation menu, select Organizations.

    1. Similar to Courses, organizations that you have a role in are displayed. 

  2. Select the organization card to view the organization. 

  • Entry point to access organizations

  • Categorize and filter your view of organizations as desired. 




Student Preview

  1. In the top right-hand corner of the organization, select the Enter Student Preview Icon 

  2. When complete, select Exit Preview > Delete the preview user and all data (recommended). Then select Continue

  • General view of organization content. 

  • Viewing the organization as a participant would see it. 

  • Troubleshooting items a participant has access to. If you can’t see it in this view, participants can’t see it either.

  • Troubleshooting quiz or submission issues. You can take quizzes and submit assignment as a participant would in this view.


Org Enrollments - Add
  1. Enter an organization of choice. 

  2. In the left-hand navigation menu, expand Users and Groups, and select Users. 

  3. A list of current organization enrollments by role is displayed. Select Find Users to Enroll to access the enrollment tool. 

  4. Enter the username of the person to enroll. If you aren't sure what their username is, select Browse to search for a user. 

  5. Select an appropriate role.

    1. Participant = Student

    2. Facilitator = Instructor + Enrollment privilege

  6. Leave all other values default. In specific, enrollment availability should be set to 'Yes'. 

  7. Select Submit. 

  8. A purple banner will appear at the top of the screen confirming the enrollment was successful. 

  • Enroll Participants in the organization (students)
  • Enroll Facilitators in the organization (instructors)

Org Enrollments - Remove Participants
  1. Enter an organization of choice. 

  2. In the left-hand navigation menu, expand Users and Groups, and select Users. 

  3. A list of current organization enrollments by role is displayed.

  4. Select a user from the list. 

  5. Select "Remove users from organization".

  6. Accept the browser prompt:

  7. A purple banner will appear at the top of the screen confirming the enrollment was deleted successfully. 

  • Remove Participants from organization
  • Access to remove other Facilitator enrollments is not provided for this role. If a Facilitator needs to be removed, please place a ticket through the ITS Helpdesk. 
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