Remotely Add Network Printer to PC

Summary

This article will walk you through connecting a network printer to a PC using the PrintManagement.msc console. This does not require using Bomgar or RDP to access the user's PC. Adding the printer using PrintManagement will add the printer to the machine as opposed to the user profile, so that each user will have access.

Additional Information

Note for Full Time Techs: You can use your own credentials or ADA credentials.

Note for Help Desk and Student Workers: The Hdesk account credentials will work for you.

Walkthrough

Step 1. From your machine, launch a command prompt window (Full Time Techs skip to Step 3)

Step 2. Elevate command prompt using the HDESK credentials by running the command below:

RunAs /User:hdesk@calbaptist.edu cmd.exe
- Note: this aforementioned command is not case sensitive
Then enter the Hdesk account password

Step 3. Type in "PrintManagement.msc" in the new Command Prompt window that opened.

Step 4. In the PrintManagement console, right-click on Print Servers and select Add/Remove Servers...

Step 5. Enter the PC name you want to map a network printer to. (e.g. CBU1234)

Step 6. Select the added PC under Print Servers and select the Add Printer option...

Step 7. Proceed through the prompts on-screen and select the appropriate driver if one is not automatically selected.

Correct the printer name if it changes after driver selection (leave "Share this printer" unchecked)
Note: For most printers, you may use a Generic PostScript or PCL driver during setup.

Step 8. Complete installation and remove the computer from PrintManagement