Introduction:

The Cisco Webex Room Kit provides a comprehensive collaboration solution that includes video

conferencing capabilities. This guide outlines the steps to call into Webex meetings, Zoom

meetings, and Webex Personal Rooms using a Cisco Webex Room Kit. It also covers sharing a

local device and utilizing ultrasonic connection for proximity-based pairing.

Calling into Webex Meetings:

1. Receive Webex Meeting Invitation:

- You will receive an invitation to the Webex meeting from the host. This invitation should

include the meeting link and any required passcodes.

2. Join Webex Meeting:

- On the Cisco Webex Room Kit touch panel, select "Join Meeting" or a similar option.

- Enter the meeting number, ID, or the meeting link provided in the invitation.

3. If Using the System as Host:

- When prompted, enter the host key found in the meeting information on the touch screen

keypad.

- Press # when you’ve entered the host key.

4. If Not Using the System as Host, Enter the Meeting Passcode (if required):

- Press # to start the meeting on the touch screen keypad.

- If the meeting has a passcode for security, enter it when prompted.

5. Audio Connection:

- The Cisco Webex Room Kit should automatically connect to the meeting's audio using the

integrated microphones and speakers.

Calling into Zoom Meetings:

1. Receive Zoom Meeting Invitation:

- Like Webex, you'll receive a meeting invitation from the host. This should include the Zoom

meeting link, dial-in number, and any required passcodes.

2. Dial the Zoom Dial-In Number:

- On the Cisco Webex Room Kit touch panel, select "Dial In" or a similar option.

- Dial the Zoom dial-in number provided in the invitation using the touch panel then add

@zoomcrc.com.

3. Enter Meeting ID and Passcode:

- When prompted, use the touch panel to enter the Zoom meeting ID and passcode if

required.

4. Audio Connection:

- The Cisco Webex Room Kit will connect to the Zoom meeting's audio using the integrated

microphones and speakers.

Calling into Webex Personal Room:

1. Know the Host's Personal Room Link:

- The host's Webex Personal Room link will be a unique URL provided by the host.

2. Enter Webex Personal Room:

- On the Cisco Webex Room Kit touch panel, select "Join Personal Room" or a similar option.

- Enter the host's Personal Room link using the touch panel.

3. Audio Connection:

- The Cisco Webex Room Kit will automatically connect to the host's Personal Room audio

using the integrated microphones and speakers.

Sharing a Local Device:

1. Connect Device:

- Use the provided HDMI or USB connections on the Cisco Webex Room Kit to connect your

local device, such as a laptop.

2. Start Sharing:

- On the touch panel, select the "Share" option or similar.

- Choose the connected device as the source to share its content on the room's display.

3. Stop Sharing:

- When you're done, select "Stop Sharing" on the touch panel to end content sharing.

Ultrasonic Connection:

1. Proximity Pairing:

- The Cisco Webex Room Kit supports ultrasonic proximity pairing for easy device connection.

- Ensure your mobile device's Webex app is active and has ultrasonic pairing enabled.

2. Activate Ultrasonic Pairing:

- Make sure you are connected to CBU-SECURE on your device

- Hit the “Start Meeting” button in the Webex App

- In the top right corner of the pop-up window, hit “Connect to a device” and find the device

that matches the name on the Cisco touch panel.

- Once connected, hit the “Start Meeting” button.

3. Hold Devices Close:

- If the system does not connect, hold your mobile device near the touch panel's ultrasonic

sensor until pairing is successful.

Tips:

1. Test Connection: Before a scheduled meeting, perform a test call to ensure your Cisco Webex

Room Kit's audio and connectivity are working properly.

2. Have Meeting Details: Keep meeting details, including links and passcodes, readily available

to avoid delays when joining meetings.

3. Mute and Unmute: Familiarize yourself with the touch panel's mute/unmute controls to

effectively manage audio during meetings.

Conclusion:

The Cisco Webex Room Kit simplifies joining Webex meetings, Zoom meetings, and Webex

Personal Rooms. By using the touch panel's interface to enter meeting details, passcodes, and

links, you can seamlessly connect to audio and collaborate effectively in various virtual meeting

environments. Additionally, the Room Kit offers features like sharing local devices and ultrasonic

connection to enhance collaboration and streamline interactions in meetings.

These troubleshooting steps cover a wide range of potential issues. If you're not comfortable

performing certain steps or the issue persists, please call the Helpdesk at x4444 or enter a

service ticket at the following URL:

 https://calbaptist.freshservice.com